How To Schedule Messages On Whatsapp? Step By Step Guide

Are you curious to know if there’s a way to schedule WhatsApp messages? If so, you’re in the right place. WhatsApp is the top communication app with over two billion active users, lets you share messages, media, locations, and money. It’s not just for personal use; businesses can also use it for things like scheduling payments, sending reminders, and reaching out to customers automatically. The WhatsApp Business API extends these capabilities, allowing businesses to handle unlimited messages, Schedule WhatsApp Messages, and many more. Created by Facebook in August 2018, this API provides WhatsApp scheduling refers to the ability to schedule whatsapp messages.

This feature is useful for sending messages at specific times when you might be busy or when you want to ensure your message reaches someone at a certain time, even if you’re not available to send it manually.

What Is WhatsApp Scheduling And How Does It Work?

WhatsApp scheduling refers the process of scheduling messages to be sent at a later time or date automatically. This feature is useful for sending messages at specific times when you might be busy or when you want to ensure your message reaches someone at a certain time, even if you’re not available to send it manually.

Here’s How It Works?

Choose A Scheduling Tool

There are several third-party apps that offer WhatsApp scheduling functionality. You’ll need to download and install one of these apps on your device.

Grant Permissions

Once installed, you’ll usually need to grant the app permissions to access your WhatsApp account. This is typically done by logging into your WhatsApp account through the scheduling app.

Compose Your Message

After granting permissions, you can compose the message you want to schedule. This can be a text message, image, video, or any other type of media supported by WhatsApp.

Set The Date And Time

Next, you’ll choose the date and time you want the message to be sent. Most scheduling apps allow you to select the exact date and time down to the minute.

Confirm And Schedule

Once you’ve composed your message and set the desired send time, you’ll confirm your selections and schedule the message. At this point, the scheduling app will take care of sending the message for you at the specified time.

Ensure Internet Connection

It’s important to ensure that your device has an active internet connection at the scheduled send time. Without an internet connection, the scheduling app won’t be able to send the message.

Sit Back And Relax

Once the message is scheduled, it will be sent at the designated time, even if you’re not actively using your device.

It’s worth noting that WhatsApp itself doesn’t currently offer a built-in scheduling feature, so you’ll need to use a third-party app or service to schedule messages. Additionally, be sure to choose a reputable scheduling app that prioritizes user privacy and security tailored solutions for medium and large businesses to boost customer engagement.

WhatsApp has revolutionized instant messaging, and now its Business APIs are set to enhance customer engagement even further for your business. Check out the blog to learn how to schedule messages using the API, streamline your business communication, and gain a competitive edge with WhatsApp Business API.

What Are The Benefits Of Scheduling WhatsApp Messages?

Scheduling WhatsApp messages has many benefits:

Convenience

You can compose messages at your convenience and schedule them to be sent at a later time. This is particularly useful when you want to communicate with someone in a different time zone or during their working hours while you’re unavailable.

Timely Communication

Scheduling messages ensures that your messages reach recipients at the most appropriate times.

Professionalism

In a professional setting, scheduling messages allows you to maintain a consistent communication schedule. For example, you can schedule reminders for meetings or deadlines without worrying about forgetting to send them at the right time.

Avoid Disturbance

Sending messages at odd hours can sometimes disturb recipients. By scheduling messages during appropriate times, you respect their privacy and avoid interrupting them during their leisure or sleep time.

Increased Engagement

Timing plays a crucial role in engagement. Scheduling messages for times when recipients are most active on WhatsApp can increase the likelihood of them seeing and responding to your messages.

For example, suppose you run a business and want to send promotional messages to your customers. Scheduling these messages during peak shopping hours can increase the chances of them making a purchase. Similarly, if you want to remind your team about an upcoming project deadline, scheduling a message during office hours ensures that it doesn’t get buried in a flood of other notifications.

Overall, scheduling WhatsApp messages streamlines communication ensures timely delivery, and enhances both personal and professional interactions.

How To Schedule Messages On WhatsApp?

Wondering how to schedule messages on whatsApp? A large number of WhatsApp users often search for alternatives that can help them schedule WhatsApp messages on Android, MacOS and Web. There is a WhatsApp Scheduler feature that makes things easy for all.

How To Schedule WhatsApp Messages On Android

• Go to Play Store. Download the WhatsApp Message Scheduler App. Get access from Settings >> Accessibility>> Services.
• Then, enable the toggle for the app.
• Open the app and tap on the ‘+’ icon.
• Choose a WhatsApp contact or group. After this, select the time and date.
• After this, you need to type your message and schedule the same.
• Finally, tap the ‘Create’ button. This way, you can easily and successfully schedule a WhatsApp message.

Remember that you can’t schedule multiple messages and texts simultaneously.

How To Schedule WhatsApp Messages On IPhone?

Like Android, iPhone also offers WhatsApp messaging service. But Apple cares a lot about user privacy. Hence, scheduling WhatsApp messages on iOS and iPhone isn’t easy to schedule and send. Thanks to Siri shortcuts that enable you to schedule business messages on WhatsApp.

• First, you should search for and install the Shortcuts application from the App Store.
• Next, open the app and choose Automation.
• Move ahead and tap on the ‘+’ icon in the top right corner. Now, tap “create personal automation”.
• After this, you need to pick a time and date. Tap on ‘next’.
• Then, tap on “Add Action”. Now, search ‘Text’ displayed in the search bar. Choose “Text” from the results.
• Add a favorite WhatsApp message by writing something in the text field.
• After you type the message, tap the ‘+’ icon.
• Now, type “WhatsApp” in the search bar shown on the pop-up.
• Here you will get the dropdown. Here, you need to click on “Send Message Through WhatsApp”.
• Now you can choose the contact you wish to schedule WhatsApp messages. Then, toggle to Next > Done.

How To Schedule WhatsApp Messages On WhatsApp Web

• Install the Blueticks extension from the Chrome Web Store.
• Open WhatsApp Web on your Chrome browser.
• Choose the chat or contact where you want to schedule a message.
• You will notice a new icon beside the message typing area. Click on that icon.
• A new window for the WhatsApp Scheduler will appear.
• Write your message and then choose the date and time when you will send it.
• Click “Schedule Send” to confirm.

That’s it! Your WhatsApp message will be sent at the scheduled time.

How To Schedule WhatsApp Messages Using WhatsApp Business API?

A WhatsApp Business API is a reliable and secure channel for smooth business communication, and it plays a vital role in driving engagement for promotion, sales, and support. It enables you to send transactional and promotional messages to your clients or new prospects through creative inclusions like text, audio, video, and documents.

All businesses need WhatsApp Business API access to successfully schedule and send WhatsApp messages on a big scale. Primarily, there are two unique ways to get WhatsApp API Access.

• Apply directly and get free access to WhatsApp Cloud API. Then, integrate the API with your system and schedule WhatsApp messages.
• Sign up for business solution providers who have expertise on WhatsApp Business API and come with all features available on WhatsApp API.

Business enterprises interested in Cloud API need a development team for set-up purposes, as Cloud API doesn’t come with an interface.

How To Send WhatsApp Broadcast Using WhatsApp API

When you need to schedule bulk WhatsApp messages for your business prospects from your WhatsApp Business account (up to 100K recipients in a single broadcast campaign), WhatsApp business API makes a big difference. Simply, use broadcast features to launch and schedule a bulk WhatsApp message drive.

• On the WhatsApp interface, navigate to the ‘Broadcasts’ tab.
• Click on the ‘New Broadcast’ button shown on the top-right side.
• Add the broadcast name, pick the template, and select a preferred time to send the message.
• Click on ‘Next.’
• Upload your list of contacts or select from a list of your contacts.
• Click on ‘Add Broadcast’ to upload contacts.
• Finally, set the date and time and get ready to launch the campaign.

How To Send WhatsApp Messages Using Google Sheets

You can also schedule WhatsApp messages with the help of Google sheets. You can also set custom conditions when it comes to delivering WhatsApp messages to your customers. With the Google Sheets plugin, you can-

• Automate WhatsApp messages to contacts and leads.
• Broadcast WhatsApp messages to contacts at scale
• Schedule WhatsApp messages from Google Sheets directly.
• Send WhatsApp messages to relevant contacts using Google Sheets

How To Send WhatsApp Messages From Zoho And HubSpot CRM

If you plan to schedule messages on WhatsApp from your customer relationship management (CRM), you can use Zoho CRM and HubSpot integrations.

You can also automate WhatsApp messages from integration platforms such as Integromat, Pabbly, and Zapier. Moreover, the Shopify and WooCommerce plugins make it easy to schedule cart reminders and order updates.

WhatsApp business API solutions can help you with better business opportunities. Professional cloud communication service providers know well how to send automatic WhatsApp messages and schedule WhatsApp messages to clients and business prospects by integrating WhatsApp business APIs.

Create WhatsApp Chat Link To Increase Customer Engagement

With the Free WhatsApp Link Generator Tool, create WhatsApp chat links for your WhatsApp business numbers and solve the traditional communication problem by enabling your customers to contact you directly through the app without saving phone number in the contact list.

Best Practices For Scheduling WhatsApp Messages

Scheduling WhatsApp messages can be convenient for reminders or timely communications. Here are some best practices:

Choose The Right Tool

Use a reliable scheduling app that integrates well with WhatsApp and offers features like recurring messages and message personalization.

Respect Time Zones

Be mindful of the recipient’s time zone to avoid sending messages at inappropriate times.

Test First

Before scheduling important messages, test the scheduling tool to ensure messages are sent correctly and on time.

Be Considerate

Avoid scheduling too many messages in a short period to prevent overwhelming recipients.

Review Scheduled Messages

Regularly review and update scheduled messages to reflect any changes in plans or circumstances.

Avoid Spamming

Use scheduling for important and relevant messages only, and avoid spamming recipients with unnecessary messages.

Stay Updated

Keep up with any changes or updates to WhatsApp’s policies regarding automated messaging and scheduling.

Conclusion

Now, it is clear that WhatsApp business API is a secure and reliable channel for business communication, and it can also play a big role in driving customer engagement. Here, WhatsApp Message Scheduler App and WhatsApp Business API are vital, and business solution providers are in the front seat to give you a competitive edge.

A professional cloud communication services provider can give all businesses a clear competitive edge with its professional WhatsApp messaging services. Call Fonada at 1800 137 3839 or email: info@fonada.com.

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